Out-of-office message

Feature available from June 26, 2024

You can set yourself an out-of-office message. With the message, you can tell others about your absence and give action instructions, for example, regarding substitute arrangements.

Turning on the out-of-office message

Write and turn on the out-of-office messages in the Out-of-office page, found from the Personal Settings menu.

You can write separate out-of-office messages for internal and external users.

Publish the messages by clicking the OFF/ON slider and clicking Save.

TIP! The user interface language has no impact on the content of the displayed message, so we recommend writing the texts in the message field in several languages, when there is a need for this.

Switching off the absence message

When one or both of the absence messages is turned on, you will be shown a reminder bar at the top of the user interface.

You can turn off the messages at any time in the out-of-office message settings, which can be opened from the personal settings menu or by clicking the Settings link in the reminder bar.

Visibility of the out-of-office message to other users

The internal message is only visible to users of your own organisation and its group companies. The external message is visible to users outside your organisation.

Your absence message is displayed to other users in the service interface when you are being added as a signatory or other recipient with a signature request.

Your out-of-office message will also appear by pointing to your avatar with the mouse.

When the out-of-office notification is on, a purple indicator is shown at the bottom right of the icon.