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  • User Guide
  • Signing
    • Sign from the email invitation link
    • Sign as a signed-in user
    • Decline to sign
    • Sign several signing requests with a single authentication
  • Managing signing requests
    • Creating signature requests using templates
    • Create signature request
    • Contractor's liability information check
    • Add a signature mark at the bottom of each document page
    • Define signing order
    • Alternative signature levels
    • Ultralight signature level
    • Edit signature request
    • What to do when the email invitation is not received?
    • Set signature request on hold
    • Cancel signature request
    • Reopen signature request
    • Set signature request complete
    • Verify the authenticity of signatures
  • Utilise prewritten texts
  • Voting
    • Introduction to electronic voting
    • Create a poll
    • Vote as a logged in user
    • Vote from the email invitation link
    • Send a voting link to voter
    • Import voter information from a file
    • Cancel poll
  • Managing tasks
    • Task management
  • Data retention and deletion
    • Data retention and deletion
  • Delete content on the organisation account
  • Inserting and searching meta data
    • Use of tags
    • Enter or edit metadata
    • Search using metadata
    • Display metadata columns in the files view
  • Managing meta data
    • Metadata overview
    • Metadata administration
    • Add metadata fields
    • Add metadata templates
    • Add date-type metadata
    • Add person-type metadata
    • Add number-type metadata
    • Add a language version to the metadata
  • Managing documents
    • Share a file
    • View and process files
    • Read files in the files preview
    • Search files
    • Mark a file as archived
    • Rename a file
    • Change the order of files
  • Managing groups
    • Create a group
    • Remove members from a group
    • Leave a group
    • Close a group
    • Mute a group
    • Edit the Groups list in the side bar
    • Copy group address
  • Share content and permissions organisation-wide
  • Signing up for SignSpace
    • Try SignSpace for free
    • Create personal account
    • Register your organisation
    • Register with organisation invitation
    • Join existing organisation account
  • Managing your organisation account
    • Manage organisation information
    • Authorise access to organisation account information
    • Add members to your organisation
    • Edit your organisation's logo
    • How to enable Single Sign-On (SSO)
    • How to set up an Entra ID Enterprise App for SignSpace SSO
  • Setting up SharePoint integration
  • Personal settings
    • Out-of-office message
    • Edit your personal settings
    • Verify your identity
    • Customise email notifications
  • Forms
    • Forms functionality
  • Use forms to enable electronic signing of test drive permits
  • INTEGRATIONS
    • SignSpace Easy integration
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  1. Signing

Sign from the email invitation link

PreviousUser GuideNextSign as a signed-in user

Last updated 2 months ago

When you are invited to sign a document, you will receive a notification in your email.

NOTE! If you are sender of the signature request and added yourself as a signatory, you will not receive a separate email notification.

By clicking on the View signature request link, you will be directed to the signature process:

  • Signed-in users are directed to the SignSpace service to sign

  • persons who do not have a SignSpace account and users who are not signed in to the service are directed to sign on the page opened in the browser

Access to the documents may have been protected with a security code. If so, you will be asked to enter a security code that will be sent to you in an email.

If the signing process is not protected with a security code, you will be directed to view the files. SignSpace allows you to sign many different file types. Preview is not available for some file types. Download such files to your machine for preview.

NOTE! If you have a SignSpace account, you can switch to the SignSpace service by clicking the link Sign in to SignSpace

If you are not the right person to sign the files in question, or if changes need to be made to the files, you have two options depending on the settings defined by the inviter:

You can also leave a message that will be visible to all participants. The person who sent the invitation will receive a notification from your message to their email and also a notification to their computer if they are logged in to the service and have enabled desktop notifications.

When you are ready to sign the documents, click Next until the summary page appears. Enter your legal name if asked, review/edit your personal information, and click the Sign button when you're ready to sign.

NOTE!

  • Registered users cannot edit personal data during the signing process. In this case, the modifications are made in the application settings.

  • The email address cannot be edited if the signature request level is set to Light.

If a light authentication method is required, you will be prompted to enter the code you received via email in the Enter passcode field.

If the signature level is set to Strong, signing requires strong electronic identification instead of the passcode.

Once your identity has been verified, a page will appear telling you that the documents have been successfully signed.

The signed documents will be emailed to you once all parties have signed. If the sending of signed files to email is disabled by the sender, you will be sent a download link of the signed documents.

If you create a SignSpace account using the same email address to which the invitation was sent, you can see the signed files there as well.

For more information about signature levels, see

Delegate signing
Refuse to sign
Learn about alternative signing levels